Automation consulting · Berlin

Manual workflows cost more than any automation project.

We audit before we build anything. You leave knowing exactly what to fix, what it costs, and what to automate first.

From one engagement · Workflow Clarity Audit 2025

Croing Creative Agency
Workflow Clarity Audit 2025

"By the end of the audit, we had a clear picture of something we could feel but couldn't see."

"By the end of the audit, we had a clear picture of something we could feel but couldn't see."

Anggie Salazar · Marketing & Sales VP, Croing

Anggie Salazar · Marketing & Sales VP, Croing

9

automation
opportunities
identified

4

follow-up phases
redesigned

follow-up
phases
redesigned

20+

hours per week
recoverable

hours
per week
recoverable

Every workflow your team keeps moving manually is a cost your business has learned not to notice.

The cost looks different depending on where you are starting from.

Starting from scratch

We've never automated anything systematically.

Every hour your team spends on a repeatable task is a cost your P&L does not show. The audit names it, quantifies it, and tells you what is worth fixing before you spend a single euro building anything.

Leave with a prioritised map, a fix order, and a cost-per-hour calculation before anything is built.

€1,800

flat fee · invoiced after delivery

Drifting automations

Our automations run, but nobody trusts them.

A broken automation does not stop costing you when it stops working. Your team absorbs the gap manually and the monthly cost compounds silently. The health check puts a number on it before any rebuild decision is made.

Documented, scored, with a clear fix order and no rebuild commitment required.

€750–€950

invoiced after delivery

Diagnostic before build

Before anything gets built, you need to see what you actually have.

Three steps to a clear roadmap. No guessing, no assumptions. Just the workflow as it really runs, ranked by what matters most, with a plan you can execute immediately.

Step 1

We've never automated anything systematically.

Not as intended. Every tool, every handoff, every step that depends on one person's memory or attention.

Step 2

Identify what is worth
fixing

Every failure point surfaced and ranked by impact and complexity. You see exactly where the drag is coming from.

Step 3

Get a phased plan you can
act on immediately

A sequenced roadmap with quick wins before any build, and success metrics measured in hours, not percentages.

All engagements

Start with clarity. Build from there.

Diagnostic first, always. Build scopes are priced after the audit.

Automation plans are scoped and priced after the audit. The diagnostic always comes first.

Ready to start?

You already know something needs to change.

Start by finding out exactly what. A diagnostic delivers a complete picture before anything is built.

Fixed scope · Fixed price · No invoice until the work is delivered

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© 2026 RUF Systems. All rights reserved.

© 2026 RUF Systems. All rights reserved.